Notes for the Morak Events Board Meeting:
Meeting held April 5 at pm in SeaTac.
Attendees: Jeff Stewart, Dennis Rensink, Kristin Bartholomew
Membership enrollment window: The previous year we had multiple potential members string along the membership process (check in the mail syndrome). It was decided to implement an open enrollment period for new members starting the day of our annual board meeting and ending 30 days later. Members that join outside of the open enrollment window will pay a double membership fee for the first year. The open enrollment window for 2012 is April 5 – May 5.
Use of Alcohol permit: As a nonprofit Morak Events may apply for a special event permit allowing us to sell alcohol as a fundraiser. Our insurance policy now covers the serving of alcohol at authorized events. The use of the permit will be controlled by the board with the following conditions
- Proper notification of intent: If the request is made two weeks prior to the Board Meeting, a determination will be rendered two weeks the determination will be made at the board meeting. All other request may take 1 – 4 months to resolve.
- Cost of using the permit is 1.5 times the cost of the permit plus 15% gross sales as a donation to Morak Events Association.
- The organization serving the alcohol assumes full tax liability for their fundraiser.
Donations: Event members may now add a donation option on the Morak events store not related to holding events to help raise funds for a charity or support their club.